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Administrative Assistant - Temporary

Company: RWJ Barnabas
Location: West Orange
Posted on: May 15, 2022

Job Description:

Job Summary:The Administrative Assistant will assist in the coordination and the flow of communications into and out of the Facilities Department in order to help manage the office operations and to provide administrative and secretarial support to the Senior Management of the Facilities Department.This is a full time, temporary position.Essential Functions:* Acting as the administrative point of contact between the executives and internal/external clients/vendors* Ability to take meeting minutes expeditiously on a laptop in real time.* Must have the ability to effectively Multi-task, Prioritize and take the initiative.* Ability of trouble-shoot and problem solve.* Proven ability to work in fast paced environment requiring the need to be highly organized and change course immediately while maintaining a positive attitude and strong work ethic.* Create PeopleSoft Requisitions for Project Managers /invoices for requisitions and follow up of payment.* Familiarity with hospital construction and facilities operations a plus* Strata Upload documents, Capital Budget Sheets, enter new users* Export Reports from Strata for Capital InformationConfirm Strata is integrated with PeopleSoft on some of the entries* Enter Capital into Strata requests for RWJ Barnabas HealthInvestigate the monies left in POs for invoice purposes* Invoices for Capital (POs/Follow Up on Invoice status/check requests)- resolve discrepancies* Handle telephone inquiries/messages* Responsible for maintaining daily calendar, create and coordinate meetings/documentation.* Assist in filing project manager paperwork, if workload permits* Any requests from SVP of FacilitiesJob Requirements:* High school diploma or equivalent education. Post-secondary courses in business or secretarial school desirable* At least two years of administrative and secretarial experience in office setting within a large institution* Direct knowledge of hospital procedures preferable* Excellent administrative skills including: written and verbal communications* Skills* Strong interpersonal relations* Knowledge of computers required; Microsoft Word, Access, Outlook, Excel & PowerPoint* Typing speed 60-80 wpm, preferredOther Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Additional Information:We offer a great work environment, competitive rates and excellent benefits, including:Medical/Dental/Vision plans401 (k)Vacation/Personal/Holiday/Sick Time OffShort & Long Term DisabilityBasic Life & Accidental Death InsuranceTuition ReimbursementHealth Care/Dependent Care Flexible Spending AccountsRWJBarnabas Health is the most comprehensive health care delivery system in New Jersey and the state s second largest private employer with more than 32,000 employees, 9,000 physicians and 1,000 residents and interns. The system includes eleven acute care hospitals, three acute care children s hospitals and a leading pediatric rehabilitation hospital (Children s Specialized Hospital).RWJBarnabas Health is an Equal Opportunity Employer

Keywords: RWJ Barnabas, West Orange , Administrative Assistant - Temporary, Other , West Orange, New Jersey

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