Executive Assistant - Technology Management
Company: Cantor Fitzgerald
Location: New York
Posted on: April 23, 2024
|
|
Job Description:
The firm is searching for an Administrative Assistant to support
Senior Managing Directors. The main responsibilities would include
managing complex calendars, scheduling, prioritizing meetings, and
having an extremely proactive mindset in order to stay steps ahead
of business needs. We are looking for a team player with a great
attitude. Candidates should be effective and detail-oriented
communicators. The Administrative Assistant will handle details of
a highly confidential and critical nature and collect and prepare
information for use in discussions/meetings of executive staff. The
ideal candidate will have a business/financial services background.
Responsibilities: Provide general administrative support, which
includes but not limited to creating, maintaining and editing
documents, spreadsheets, files, and presentations Heavy calendar
management utilizing Microsoft Outlook; must be flexible with last
minute schedule changes and urgent meeting requests Maintain a
professional rapport with staff, coworkers, and clients. Heavy
telephone calls from both internal and external sources; handle
routine items Track action items and deliverables for the
executives and proactively schedule the time required to address
them Works on special assignments that may be complex in nature
where judgment and initiative are required in resolving problems
and making recommendations Coordinate meetings, including ordering
meals, arranging travel, meeting room preparation, invitations,
etc. Monitoring and addressing critical e-mail correspondence and
preparing expense reports Schedule, prepare and attend internal
meetings to include preparing agendas and follow up action items
for meetings Prepare and maintain presentations and reporting
materials Perform special projects as assigned by the executives
Facilitate visits from vendors, customers and key executives
Demonstrate the ability to handle multiple tasks with little or no
supervision Perform personal assistant duties as required by the
executives Responsible for directing and coordinating office
services and related activities Responsible for arranging internal
office moves Oversee inventory and order office materials Desired
Skills and Experience: 1-3 years experience working as an
administrative assistant Ability to interface well with all levels
of employees in a highly professional and friendly manner Must be a
team player Must have experience in a highly corporate environment
in terms of dress and demeanor Possess a high degree of proficiency
with MS Office products including Word, Excel and Outlook Must be
able to maintain the highest level of confidentiality Ability to
meet designated deadlines and work effectively in a pressurized
environment The hourly rate is between $ 24 and $ 34 per hour, and
the anticipated annual base compensation range for this position
will be $ 60,000 to $ 85,000, inclusive of required overtime. The
actual rate will be determined on an individualized basis taking
into account a wide range of factors including, but not limited to,
relevant skills, experience, education, and, where applicable,
licenses or certifications held. In addition to base salary and a
competitive benefits package, this position may be eligible for
additional types of compensation including discretionary bonuses
and other short- and long-term incentives (e.g., deferred cash,
equity, etc.).
Keywords: Cantor Fitzgerald, West Orange , Executive Assistant - Technology Management, IT / Software / Systems , New York, New Jersey
Click
here to apply!
|