Receptionist/Instructional Secretary (Urgent Search)

Company: Spectrum 360 A NJ Non Profit Corp
Location: Livingston
Posted on: November 2, 2025

Job Description:

Primary Function: To assist the administrative team providing secretarial support as needed. Organizational Relationship: Reports directly to the Principal and/or Office Manager Performance Responsibilities: - Greets visitors; ensures sign-in and distributes visitor ID tags, prep meeting rooms and advise staff - Primary manager of security buzzer system and Main Office camera monitor - Answers phones - Distribute mail - Assist w/daily arrival/dismissal of students, maintain bus company information in Realtime - Assign parking based on Principal's direction - Maintain Documents; school phone list, BOE list, Current Livingston Staff - Assist in marking/tracking student absences on class list and communicating coverage changes throughout the day, update the class list and share via email daily. Enter student attendance in Realtime. - Schedule interviews (non certified staff) as directed by principal, conduct reference checks (non-certified staff), distribute paperwork to the Business Office, assist as needed to prepare/distribute staff arrival/departure notice - Maintain 1:1 aide assignment log - Type and mail: student attendance letters - Assist in printing and mailing of progress reports - Organize, type and maintain/return records for disenrolled/graduated students - Respond to requests and referrals; maintain a log - Maintains Fire Drill log/Update Fire drill attendance lists Professional Responsibilities: Meetings: - Monthly Staff Meetings - Secretarial meetings Policies, Procedures, Evaluation: - Comply with all policies and procedures of Spectrum360. - Administrative directives - Comply with confidentiality Qualifications: - HS diploma/Secretarial training - Computer skills - Minimum three years’ experience in general or school office - Required criminal history background check and proof of U.S. citizenship or legal resident alien status - Experience with Google Documents, Sheets, Slides, etc - Strong analytical, communication, and problem-solving skillsExcellent data input, punctuality, task completion, and willingness to work cooperatively with fellow staff members - Ability to learn computer programs quickly - Ability to maintain confidentiality as required and appropriate - Ability to multi-task and think flexibly in a fast moving, deadline oriented, environment - Possess strong organizational and time management skills - Ability to initiate projects, give suggestions, and anticipate beyond working from a checklist Compensation details: 50000-55000 Yearly Salary PI60faad80a544-37156-38886837

Keywords: Spectrum 360 A NJ Non Profit Corp, West Orange , Receptionist/Instructional Secretary (Urgent Search), Administration, Clerical , Livingston, New Jersey