Legal Billing Specialist

Location: Philadelphia
Posted on: June 23, 2025

Job Description:

Job Summary: The Billing Specialist is responsible for preparing, reviewing, and finalizing client invoices in accordance with established billing guidelines and timelines. This role serves as a liaison between attorneys, clients, and internal teams to ensure accurate and efficient billing processes, resolution of billing discrepancies, and adherence to client requirements. This is on a contract-to-hire basis. Key Responsibilities: Prepare and edit monthly and ad hoc client invoices for attorney review, ensuring accuracy and timely submission. Finalize and submit invoices in compliance with client-specific billing guidelines. Monitor changes to client billing policies and keep management informed of updates. Respond promptly to information requests from attorneys and legal staff regarding billing matters. Collaborate with management on updates related to client billing practices, invoice statuses, and electronic billing procedures. Manage electronic billing processes, including addressing reductions, rejections, accruals, and budget requests. Retrieve and provide electronic expense backup documentation as needed. Identify and correct discrepancies in payments and financial records. Follow up on outstanding balances and reconcile account differences. Serve as a resource for billing-related client inquiries and assist in issue resolution. Support initiatives to meet periodic billing targets and align with firm objectives. Essential Functions: Ensure accuracy of finalized invoices before distribution to clients. Provide supporting documentation for invoices, including itemized expenses. Research and respond to billing-related inquiries from internal and external parties. Identify and resolve billing inaccuracies in coordination with relevant personnel. Assist attorneys, clients, and the collections team in resolving unpaid or disputed invoices. Act as a liaison between clients and attorneys, delivering high-level customer service. Monitor work in progress and follow up with attorneys on unbilled matters. Compile billing data in compliance with client agreements and engagement terms. Request client refunds when necessary and maintain detailed billing records. Review billing rates for compliance with client contracts and annual adjustments. Track aged or unbilled work in progress and update billing supervisors accordingly. Confirm client access to new matters requiring electronic billing. Audit timekeeper entries weekly to ensure timely and accurate recording of billable hours. Assist in preparing and distributing monthly timekeeper reports. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future™

Keywords: , West Orange , Legal Billing Specialist, Accounting, Auditing , Philadelphia, New Jersey