Billing Coordinator

Location: Philadelphia
Posted on: June 23, 2025

Job Description:

Position Summary: The Billing Specialist is responsible for preparing, reviewing, and finalizing client invoices in accordance with attorney instructions and client billing guidelines. This role ensures accurate time entry, billing compliance, and prompt submission of invoices while collaborating with attorneys, clients, and accounting staff to resolve billing issues. Key Responsibilities: Prepare and edit pre-bills, finalize invoices, and submit to clients in accordance with billing guidelines and deadlines Collaborate with attorneys to ensure accurate time entry, billing rates, and client-specific requirements Monitor e-billing systems (e.g., CounselLink, Legal Tracker, Tymetrix) for invoice submission, status updates, and rejections Research and resolve billing discrepancies or rejected invoices in a timely manner Maintain accurate billing records and client account information Process billing adjustments, write-offs, and credit memos as needed Ensure compliance with client contracts, billing policies, and law firm standards Respond to internal and external inquiries regarding billing and accounts Assist with month-end close and reporting tasks as required Qualifications: High school diploma required; Associate or Bachelor's degree in Accounting, Finance, or related field preferred 2 years of billing experience, preferably in a law firm or professional services environment Familiarity with legal billing systems (e.g., Aderant, Elite, ProLaw, or similar) and e-billing platforms Strong understanding of legal terminology and client billing requirements Exceptional attention to detail, accuracy, and organizational skills Proficient in Microsoft Excel and billing software Ability to handle confidential information with discretion Excellent communication and interpersonal skills Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/ Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com . Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future™

Keywords: , West Orange , Billing Coordinator, Accounting, Auditing , Philadelphia, New Jersey